City of Tracy, CA
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Virginia Carney
Homeless Services Manager
209-831-6119
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Homeless Services Division
The City of Tracy is committed to addressing the challenges of homelessness in our community and has devoted significant resources toward this effort. Below you will find resources and what the City is doing to address these challenges.
To address the issues surrounding homelessness strategically, both regional and Tracy-specific strategic plans were drafted in the Fall 2019. The Tracy City Council’s Ad Hoc Committee on Homelessness provided guidance to inform the development of Tracy's Strategic Plan to End and Prevent Homelessness. In May 2020, the Tracy City Council adopted the Strategic Plan. Following the adoption of the Plan, the Council subsequently adopted the San Joaquin Community Response to Homelessness – 2020 San Joaquin Strategic Plan in October 2020.
City of Tracy Strategic Plan to End and Prevent Homelessness, Adopted and Amended on May 6th, 2020
On May 14, 2024, the Tracy Homelessness Advisory Committee received an informational update on efforts pertaining to the Tracy Homelessness Strategic Plan. The Homeless Services Manager, Virginia Carney, provided an informational report updated on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
On September 1, 2020, the Tracy City Council gave direction to move forward with the development of plans for the design and construction a temporary emergency housing facility. Subsequently, on March 2, 2021, the Council allocated funding for design and construction.
The low-barrier temporary emergency housing facility project is located on 4.8 acres at 370 W. Arbor Avenue in Tracy California. The project will contain a 151-bed capacity at full build-out and provide access to onsite case management services, restroom and shower facilities, as well as laundry and storage access. Case management services are tailored to individual clients and include connecting those experiencing homelessness with behavioral health services, vital document preparation for housing, medical resources, employment assistance, and additional individualized client resources. The shelter has been open and serving clients since November 2022 and has successfully served over 200 individuals, many into other positive housing destinations.
The current active construction project (Phase II: Site Improvements) began in November 2024 and is planned to be complete by the end of 2025. Multiple contractors have been working at an active shelter environment, and all have been respectful of ongoing shelter operations. During this time, the City of Tracy has continued to coordinate with the active construction projects and concurrent shelter operations. Permanent electrical power and lift station projects began prior to the main construction project with separate individual contractors but are considered part of the Site Improvements phase.
Click here to learn more about the Temporary Emergency Housing Project.
January 2025
January 7, 2025
The City was notified by San Joaquin County of the award in the amount of $436,246 from San Joaquin County Homelessness Housing Assistance and Prevention Round 4 allocation to support shelter operations at the Tracy Interim Shelter site.
February 2025
February 18, 2025
Tracy City Council Special Meeting Agenda
Staff provided an update regarding the impending completion of Phase II construction of the Temporary Emergency Housing Facility (TEHF), CIP 71112, impacts to provision of services and provide input for future vision for the site.
It is anticipated that the original TEHF plan, Phase II will be completed and occupiable by the end of Calendar year 2025. As the original 68 bed facility is scheduled to come online in this calendar year, staff is requesting Council’s input on how it would like to proceed with respect to budget expenditures for homeless services for the foreseeable future. The report also provided potential next steps for the TEHF.
February 20, 2025
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Committee Selection of a Chairperson
Brian MacDonald, Director of Parks, Recreation and Community Services provided the staff report.
Motion was made by Committee Member Bedolla to nominate Committee Member Abercrombie as the Vice Chairperson and himself as the Chairperson.
Chairperson: Council Member Matt Bedolla
Vice Chairperson: Mayor ProTem Abercrombie
Acceptance of a Grant Award from Emergency Food and Shelter Program ARPA R
This agenda item seeks adoption of a resolution by the City Council authorizing the acceptance of a grant of $18,282 from the Emergency Food and Shelter Program (EFSP) ARPA R allocation to support the cost of meals and shelter bed nights at the Temporary Emergency Housing Facility Project (TEHF), Capital Improvement Project (CIP) 71112.
Amendment No. 2 to the General Services Agreement with United Site Services of California, Inc.
An Amendment No. 2 to the General Services Agreement (Agreement) with United Site Services of California, Inc. (Contractor) at the Temporary Emergency Housing Facility, City Capital Improvement Project (CIP) 71112, located at 370 West Arbor Avenue, Tracy, CA 95304 (Project Site) is required to do the following: (1) extend the term from June 30, 2025 to June 30, 2026 and (2) to increase the total not-to-exceed amount to $646,310 which would provide the additional funds needed for Fiscal Year 2024-2025 in the amount of $135,183 and for Fiscal Year 2025-2026 in the amount of $255,564 for additional sanitation services.
The Amendment No. 2 compensates the Contractor for the additional weekly service day of waste tank removal fee, three (3) handwashing stations rental fee and one (1) service two (2) days per week fees for each handwashing stations.
March 2025
March 13 ,2025
The San Joaquin County CoC board approved the Homelessness Housing Assistance and Prevention Round 4 allocation to the City of Tracy.
April 2025
April 17, 2025
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency shelter activities.
Homelessness Services Division Update
- The Homeless Services Division (HSD), through a professional services agreement for shelter operations, effective November 1, 2023, oversees the Salvation Army’s shelter services, to provide case management, meals, transportation, and laundry services to individuals experiencing or at risk of homelessness at the Arbor Ave Temporary Emergency Housing Facility.
- Working on an extension of operations contract until Phase II is complete
- Initiating second year review of shelter operator - file and site review process
- The HSD is partnering with the City’s IT Department and Tracy Police Department to provide a homelessness dashboard on the City’s website. This will incorporate data for the Familiar Faces outreach team and the Arbor Avenue shelter project. Data will include demographics and real time bed availability.
- Go live date coming soon
Shelter Operations Update
Project Update
The Temporary Emergency Housing Facility project is broken down into two construction phases:
Phase 1 encompasses Zones A and B, while Phase 2 includes Zones B and C.
Construction Phase 1: Zone A and Zone B
- Zone A will see significant site improvements and the addition of a tenant storage container box.
- Zone B will feature a 6,300SF Sprung Building, alongside a kitchen, a toilet/shower complex, and a parking lot.
Construction Phase 2: Zone B and Zone C
- Zone C will involve further site enhancements, including paving and sidewalks.
Current Project Status
- The project is actively preparing foundations for the Sprung Structure and West restroom/shower facilities, installing underground utilities, and developing bioretention areas.
- Progress is also being made on the parking lot, drive aisles, curb and gutters.
- Zones B and C will see the addition of more container boxes, sidewalks, landscaping, pavers, and a decorative sliding gate at the facility entrance.
Acceptance of a Grant Award from San Joaquin County Homelessness Housing Assistance and Prevention Round 4
This item provides Council with an opportunity to receive a grant award in the amount of $436,246 from San Joaquin County Homelessness Housing Assistance and Prevention Round 4 allocation for the Tracy Interim Shelter Site project (Temporary Emergency Housing Facility). This grant is funded by San Joaquin County Homelessness Housing Assistance and Prevention Round 4 allocation and is being allocated to partially fund operations costs at the Temporary Emergency Housing Facility.
April 29, 2025
April Social Media Highlight
May 2025
May 9, 2025
The foundation is in at the Temporary Emergency Housing Facility!
May 14, 2025
San Joaquin Continuum of Care Homeless Services Community Planning Meeting
The City of Tracy is hosting the first in a series of community meetings to discuss homelessness needs, services, and prevention in San Joaquin County. Participants will hear updates on the use of Homeless Housing Assistance and Prevention (HHAP) funds to prevent and reduce homelessness and have opportunities to provide input on improving programs for individuals and families experiencing homelessness.
Please see the list below for future meetings:
HHAP 6 PowerPoint Presentation
May Social Media Highlight
May 21, 2025
The Regular THAC meeting on May 15, 2025 was cancelled and rescheduled as a Special THAC meeting for May 21, 2025.
Tracy Homelessness Advisory Committee Special Meeting Agenda
June 2025
June 13, 2025
Sprung Structure Up at Temporary Emergency Housing Facility
The City has erected a new sprung structure at the at Temporary Emergency Housing Facility on Arbor Avenue.
See video progress of the sprung structure!
June 16, 2025
Notice of Cancellation Tracy Homelessness Advisory Committee
The Regular Tracy Homelessness Advisory Committee Meeting scheduled for Thursday, June 19, 2025, was cancelled in observance of the Juneteenth holiday.
Additionally, the Regular Tracy Homelessness Advisory Committee Meeting scheduled for Thursday, July 17, 2025, was cancelled due to Council Summer Recess.
June 26, 2025
Request for Proposal for the Temporary Emergency Housing Facility Operator(s)
Notice posted that the City of Tracy requests proposals for a Temporary Emergency Housing Facility Operator(s) from private entities and/or nonprofit organizations to operate a year-round 24/7 congregate and non-congregate, low-barrier Temporary Emergency Housing Facility and Navigation Center for individuals experiencing homelessness in Tracy. Sealed proposals can be submitted up to the hour of 5:00 p.m., on the 12th day of August 2025.
June Social Media Highlight
Have you seen that big green building off I-205? That’s the Sprung Structure!
This expansion supports our “Campus Concept” bringing together temporary housing and vital services in one location to better serve our unhoused community.
It’s part of Phase II—the final stage of construction at the shelter and it’s a game-changer.
This new congregate building will provide space for up to 70 individuals, and includes:
- Navigation Center
- Showers & Restrooms
- Laundry Facilities
- Kitchen
- Storage
- Admin Office
The Navigation Center offers a secure, supportive space for unhoused individuals and couples to focus on housing, employment, and overall stability. It encourages clients to stay onsite during the day and access services like:
- Case Management
- Access to CalAIM Community Supports
- Onsite support through Behavioral Health Services
- Housing Supports with Behavioral Health Services
- Housing Navigation
- Employment Assistance
- Healthcare
July 2025
July 10, 2025
An RFP Pre-Proposal Meeting for the Temporary Emergency Housing Facility Operator(s) with a virtual and in-person option was held to cover details of the RFP and proposed Scope of Work, information on the shelter, operational funding, and provided an opportunity for questions.
RFP Pre-Proposal Meeting Presentation
July 18, 2025
All questions pertaining to the RFP for the Temporary Emergency Housing Facility Operator(s) were due by 5:00PM to the Homeless Services Manager.
July 21, 2025
Addendum No. 1 to the RFP for the Temporary Emergency Housing Facility Operator(s)
The purpose of the addendum is to clarify questions received and further clarify the Request for Proposals, Temporary Emergency Housing Facility Operator(s).
December 2024
December 13, 2024
The City was made aware of an additional allocation of ARPA R funds of $18,282 which was made possible by the City’s original Phase 41 application.
November 2024
Phase II - Site Improvements & Sprung Structure – Construction started in Summer of 2024 of original Phase II – 68 congregate beds plus auxiliary buildings– Navigation Center
October 2024
October 17, 2024
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Acceptance of a Grant Award Emergency Food and Shelter Program
The Emergency Food and Shelter Program (EFSP) was created by Congress in 1983 to help meet the needs of hungry and unhoused people throughout the United States and its territories by allocating federal funds for the provision of food and shelter.
This agenda item seeks adoption of a resolution by the City Council authorizing the acceptance of a grant of $12,968 from the Emergency Food and Shelter Program (EFSP) allocation to support the cost of meals and shelter bed nights at the Temporary Emergency Housing Facility Project (TEHF), Capital Improvement Project (CIP) 7112. Staff also requests the City Council appropriate the full grant funds to the Parks, Recreation and Community Services Department, Homeless Service Division, for Fiscal Year 2024-2025(FY24/25). No match from the City of Tracy (City) is required to receive this grant.
PG&E for new service activation at 370 W. Arbor Avenue
This agenda item seeks adoption of a resolution approving two agreements with Pacific Gas & Electric (PG&E), for different phases of the Temporary Emergency Housing Facility (TEHF), Capital Improvement Project (CIP) 71112 Project (Project). The first is for the execution of a Gas and Electric Extension Agreement (Phase II Agreement) in the amount of $74,873 with PG&E, for the installation of the PG&E-owned power supply equipment and new service activation for the Phase II Improvements at 370 W Arbor Avenue. Staff is also requesting the City Council to ratify a Gas and Electric Extension Agreement ((Phase III Agreement) in the amount of $73,524.81 with PG&E for the installation of the PG&E-owned power supply equipment and new service activation for the Phase III & IV Improvements at 384 W, Arbor Avenue. The Phase III Agreement had been executed by staff based on its understanding of authority granted to the City Manager during the shelter crisis and had been overlooked in previous ratification actions that had been presented to the City Council.
September 2024
September 19, 2024
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Acceptance of a Grant Award from Kaiser Permanente
Kaiser Permanente’s mission includes improving the health of the communities they serve. Throughout our 75-year history as a nonprofit healthcare organization, Kaiser has continually made investments to support healthy communities. Kaiser believes in supporting organizations like the City of Tracy’s Homeless Services Division that make a difference in people’s lives.
The City of Tracy was notified that funding was awarded to the City of Tracy for planning and development of a medical respite program to be implemented at the TEHF in the amount of $95,000 from Kaiser Permanente. This allocation is to support strengthening the medical respite ecosystem at Temporary Emergency Housing Facility, (TEHF) Capital Improvement Project (CIP) 71112.
Approving Amendment No. 1 to the Professional Service Agreement, the Salvation Army
Approve the Amendment No. 1 to the Professional Service Agreement, the Salvation Army for operation of the Temporary Emergency Housing Facility for a term of one year with a not-to-exceed annual cost of $2.6 Million and a minor modification to scope.
The Consultant currently serves as the operator of the TEHF since November 1, 2023. Since then, the Consultant has provided nonfaith-based shelter services, including case management, day programming, meals, transportation, and laundry services, to individuals experiencing or at risk of homelessness in a year-round non-congregate low barrier setting. The performance and service delivery of the consultant has met, and in certain circumstances exceeded, the needs of the City. The existing PSA expires on October 31, 2024, and has an option for an additional on year extension; however, the Scope of Work (SOW) to the PSA requires a minor modification, which change is outside of the City Manager’s authority, resulting in the need for City Council to approve the extension. As Consultant has satisfactorily met the SOWs (other than one), staff is recommending the City Council exercise the option to extend the agreement for an additional one year, for the existing not to exceed annual amount of $2.6 million.
The Change in Applicant requires an amendment to the Shelter contract to revise term #17, to reflect that the City will be the Cal Aim applicant, but Consultant will implement on our behalf, with no date specific for commencement because it is unknown how long the process will take.
August 2024
The City of Tracy was notified by Kaiser Permanent that funding was awarded to the City of Tracy for planning and development of a medical respite program to be implemented at the TEHF.
August 15, 2024
Tracy Homelessness Advisory Committee Meeting
2024 San Joaquin County Point-in-Time Count Informational Staff Report presented to Tracy Homelessness Advisory Committee on August 15, 2024.
- 2024 San Joaquin County Point-in-Time Count Informational Staff Report
- 2024 San Joaquin Continuum of Care Point in Time Count Local Report
On May 14, 2024, the members of the THAC and the public requested information on the monthly invoices from the current shelter operator, The Salvation Army. The purpose of the request was to receive an accounting for expenditures on the site operations for the first 6 months.
- November 2023 through January 2024 reimbursement was paid as one total payment under Invoice 1001. This was negotiated during contract execution to provide a start-up fee to the operator to ensure no gap in services during transition of operators. The amounts shown above are the breakdown of expenses for each month.
- Facilities and Operations increased in February 2024 due to TSA finalizing the following:
- Security contract with Windwalker
- Turnover of garbage services to TSA
- Laundry contract with Uplift All Foundation
- TSA transitioned away from the canteen and began services with US Foods for all meals
- Client Services consist of all meals provided at TEHF (breakfast, lunch and dinner):
- January 2024 client services increased due to Phase IV-Custom Containers in service December 2023 increasing client occupancy at shelter
- Median daily shelter census is 79 clients
- Monthly average of previous and current operator:
- City Net monthly average was $154,241.75 (after Rapid Start Up) Phase III-Modulars with 48 beds
- TSA monthly average is $160,044.45 Phase III and Phase IV with 86 beds
- Admin consist of Admin De Minimis
- TSA has an approved Administration Fee Negotiated Indirect Cost Rate Agreement (NICRA) of 25.5%
Informational report regarding the decision of the decision rendered by the United States Supreme Court in City of Grants Pass, Oregon V. Johnson et al (200 U. S. 321) and its impact on the efforts of the City of Tracy’s Homeless Services.
August 15, 2024
The Salvation Army (TSA) and clients from the Temporary Emergency Housing Facility (TEHF) gave back to the community of Tracy with their "Keeping It Clean" initiative. TSA and TEHF clients kicked off this project at Plascencia Fields where they cleaned up trash and debris throughout the park.
August 6, 2024
The Homeless Services Manager joined the Tracy Police Department, City officials and volunteers to celebrate National Night Out 2024 alongside the community and local business who are committed to making a difference in Tracy.
July 2024
The City of Tracy submitted a proposal and budget for planning and development of a medical respite program to be implemented at the TEHF.
No Tracy Homelessness Advisory Committee Meeting in July due to Summer Recess for City Council. THAC will reconvene on August 15th if there are no pressing items.
Sewer Lift Station - Construction began in July 2024 and should be completed by October 31, 2024
July 31, 2024
San Joaquin County Continuum of Care (CoC) 2024 Homelessness Point-In-Time Count Report released by the county of both sheltered and unsheltered homeless and made available on the CoC Website.
June 2024
June 20, 2024
Tracy Homeless Advisory Committee Meeting Agenda
Awarding of a construction contract to Quiring General, LLC., of Pleasanton, California, for construction of the Phase II Site Improvements of the Temporary Emergency Housing Facility (TEHF) Project.
Approval of a Purchase Agreement with Sprung Instant Structures, Inc., (Vendor) for the purchase of a sixty (60) foot wide by one hundred and five (105) foot long high-tension membrane structure to be installed as part of the Phase II 2024 Site Improvements at the TEHF Project.
Phase II-Site Improvements include:
- The Sprung Structure
- 3 Dormitories for 68 occupants
- Navigation Center Services
- Operations Office
- Day Room Area
- 2 Accessible Restrooms
- Staff Break Room
- Interior Storage
- Site Fencing and Gates
- Restroom Complex
- Sidewalks and Pavement
- Additional Phase II Work
Improvements in Progress
- Sewer Lift Station- Construction scheduled to begin in June 2024 and be completed about October 31, 2024
- Power Supply Installation - construction anticipated to begin in July 2024 and be complete about September 30, 2024
- PG&E Activation approximately 2 months after final PG&E inspection
- Acquisition of Electrical Equipment- Scheduled to arrive by July 30, 2024
May 2024
The City of Tracy was notified that funding was made available through Kaiser Permanent to apply for a grant to Strengthen the Medical Respite Ecosystem in the City of Tracy at the TEHF.
In May of 2024, a representative from Kaiser reached out to the Homeless Services Division Manager after witnessing the City of Tracy’s work this past year through the Hospital Council which is a platform for many local providers in both Stanislaus and San Joaquin County to collaborate and problem solve around our most pressing issues in homeless services. The partnership with Health Plan of San Joaquin was mentioned during their initial call. Kaiser shared that they were offering funding to support local shelter projects in drafting and implementing an operations and business plan for a medical respite program imbedded in shelters for individuals who may need more support during their shelter stay. Since the shelter is already providing this level of support, the City recognized the value of receiving this funding and having the needed support from a medical provider. The funding is specific to drafting a plan for the operations of this specialty program.
May 14, 2024
The Regular meeting of the Tracy Homelessness Advisory Committee scheduled for May 16, 2024 was cancelled and reschedule as a Special Meeting and held on May 14, 2024.
Tracy Homelessness Advisory Committee Special Meeting Agenda
The Homeless Services Manager, Virginia Carney, provided an informational update on efforts pertaining to the Tracy Homelessness Strategic Plan and the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
Homeless Services Division Update
- Current shelter operator - The Salvation Army (TSA) Stockton Corps
- 6-month review of Shelter Operations: Evaluate
contract compliance through a review of the intake and exit process, shelter policies and procedures and their operations and case management plan
- 6-month review of Shelter Operations: Evaluate
- Partner with City IT department and Tracy PD to provide a homelessness dashboard on the City’s website
- Establish an NPI (National Provider Identifier) number for the City to incorporate the Cal Aim Initiative into the Homeless Services Divisions operating budget
Outreach Update
- The Tracy Police Department (TPD) has partnered with the California Highway Patrol, Caltrans, and Union Pacific Railroad to proactively respond to encampment areas in the City of Tracy
- TPD is in the process of receiving updated trespass letters from the California Highway Patrol, Caltrans, and Union Pacific Railroad to enhance enforcement
- Focused on providing homeless outreach and ensuring public safety related to homelessness, debris, and crime
Shelter Operations
- Since onboarding through March 31st, The Salvation Army has served 123 individuals* with 10 positive exits
- 5 into permanent housing
- 5 into other positive destinations
- The largest age group of our population at our shelter are between the ages of 55 and 61 at 22% with an additional 16% that are over the age of 62
Amendment to the General Services Agreement with United Site Services of California, Inc.
An amendment to the General Services Agreement (Agreement) with United Site Services of California, Inc. (Contractor) at the Temporary Emergency Housing Facility, City Capital Improvement Project (CIP) 71112, located at 370 West Arbor Avenue, Tracy, CA 95304 (Project Site) is required to do the following: 1) to increase the original scope of service; 2) increase the total not-to-exceed amount to $255,563.51; and 3) extend the term to June 30, 2025.
Contractor to 1) add an additional service day of waste tank removal from two (2) days per week to three (3) days per week for the temporary restrooms and showers, and 2) adding three handwashing stations will provide accessibility to clean water sources, increase sanitation in a congregate setting and reduce spread of viruses.
Awarding Construction Contract to Bockmon & Woody Electric Company, Inc., of Stockton, California
Staff requests awarding a construction contract to Bockmon & Woody Electric Company, Inc., of Stockton, California, for the 370 and 384 W. Arbor Road Power Supply Project at the Temporary Emergency Housing Facility (TEHF) Project, Capital Improvement Project (CIP) 71112, with a contract price of $614,275 and a contingency amount of $61,428. The total budget for this Project, including City overhead costs is $767,843.75. This amount was previously appropriated by City Council as part of the Capital Improvement Project (CIP) 71112 and is fully funded.
April 2024
April 18, 2024
The Regular meeting of the Tracy Homelessness Advisory Committee Cancelled
April 4, 2024
Bids for the installation of the power supply equipment and related work were received and publicly opened at 3:00 p.m. with the following results:
(1) American Engineering Contractors, Inc. dba Budget Electric, $ 573,084.52
(2) Tennyson Electric, Inc. $ 669,276.94
(3) Bockmon & Woody Electric Company, Inc. $ 614,275.00
April 2, 2024
Pursuant to Resolution 2024-047, City Council approved an Agreement with Nelco Electric, Inc. for the direct purchase of the power supply equipment, including switchgear and panel boards, for the permanent power supplies to be installed at the TEHF; the procurement of this electrical supply equipment enabled the City to proceed with bidding and awarding a construction contract for its installation.
March 2024
March 26, 2024
Through collaboration with the County Continuum of Care (CoC), the city supported the HHAP 5 Regional Plan process that was approved by the City of Stockton, San Joaquin County Board of Supervisors, and the San Joaquin Continuum of Care. The plan application paves the way to bring an additional 14 Million dollars in grant funding to the region.
March 21, 2024
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Informational report provided an update regarding the City’s efforts to address quality of life and public safety concerns related to homeless encampments. The Community Services Division of the Tracy Police Department has taken lead on Homeless Outreach and response to encampment cleanups. The Community Services Division includes our Code Enforcement Unit, Neighborhood Resource Officers, Familiar Faces Homeless Outreach Team, Mobile Evaluation Team (MET) along with our Animal Services Unit.
Previous Homeless Encampments- Detention Basin 4 (Macarthur Drive)
Amendment to the General Services Agreement with SC Commercial LLC, DBA SC Fuels
An amendment to the General Services Agreement (Agreement) with SC Commercial LLC, DBA SC Fuels (Contractor) is required to increase fuel supply at the City’s Temporary Emergency Housing Facility, City Capital Improvement Project (CIP) No. 71112, located at 370 Arbor Avenue, Tracy, CA 95304 (Project Site).
The proposed amendment will: 1) modify the original scope of work to include installation and rental of a 500-gallon auxiliary fuel tank for generator #3 to prevent loss of power due to lack of fuel supply and eliminate the need for an additional day of fuel delivery, and 2) include the monthly rental fee of $250 for the auxiliary tank and additional monthly monitoring fee of $15 for a total of $265.
New agreement with PowerGen, Inc.
Staff is proposing a new agreement with PowerGen, Inc. through June 30, 2025 with an option to extend for an additional 12 months.
PowerGen, Inc. (PowerGen) has continued to perform under the original Agreement at the request of the City, and the City has continued to pay PowerGen for those services on a monthly basis. While the City is currently working diligently to procure electrical equipment required for a permanent power supply, staff determined there is a need to extend these temporary services through June 30, 2025 and possibly beyond in order to keep the facility running.
In conjunction with interim general services agreement to capture the period between July 1, 2023 and March 31, 2024, staff recommends entering into a new agreement with PowerGen at lower rates to extend services through 2025. In lieu of a greater extension of the original agreement, in effort to promote transparency, comply with public bidding requirements, and reduce unnecessary costs, over the last month, staff revisited and surveyed lower-cost alternatives and requested informal bids from two other vendors to provide this temporary power supply service. However, staff was able to work with PowerGen to negotiate the lowest monthly rate for the rentals of the generators that are already installed on-site.
Purchase Agreement with Nelco Electrical Supply, Inc.
Staff recommends approving a Purchase Agreement with Nelco Electrical Supply, Inc., in the amount of $391,636.58, for the purchase of electrical equipment required for permanent power supplies.
Staff and the project design consultants began contacting multiple vendors in December of 2023, requesting quotes for purchasing the necessary permanent electrical equipment, and if possible, expedited delivery. Quotes were received from four vendors.
Only one vendor (Nelco) was able to provide expedited delivery. The three other vendors were not able to offer that option, primarily due to shortages and long lead times on the high voltage components required.
Staff has reviewed both the initial cost of the equipment versus the ongoing operating costs and concluded that Option 1 has the most benefit to the City based on the savings of operations. Although Nelco was not the “lowest” responsible bidder as required under a strict reading of TMC 2.20.180, in terms of costs saved by the City by Nelco’s relatively expedited delivery time, Nelco’s bid offers the greatest net-savings for the City.
Tracy Municipal Code Section 2.20.180 (b)(4) states that exceptions to standard procurement procedures is allowable “When, in the determination of the City Council, compliance with the procedure is not in the best interest of the City for those commodities, equipment, or general services, the costs of which equal or exceed Fifty Thousand and no/100ths ($50,000.00) Dollars.”
March 15, 2024
Staff prepared the plans, specifications and bid documents for the installation of the power supply equipment and related work and advertised the 370 and 384 W. Arbor Road Power Supply Project, CIP 71112, for competitive bids from March 15, 2024 until March 22, 2024
February 2024
February 15, 2024
Tracy Homelessness Advisory Committee Regular Meeting Agenda
Report provides an update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
Shelter Operations Update
The Salvation Army (TSA) began their shelter operations of the Temporary
Emergency Housing Facility on November 1, 2023. They successfully transitioned overseeing the 48 beds in the modular units. TSA brought with them a food canteen to support the shelter site with hot meals, Loads of Hope for onsite Laundry Services and other community resources are also being built into the program. Some of these include Behavioral Health, Community Medical Services, In Home Supportive Services and other groups to enhance supportive services for the shelter residents.
On December 21, 2023, the City onboarded the additional 38 units housed in the Custom Container units which brought the shelter site bed capacity to 86. The shelter continues to train case managers and additional staff to meet the needs of the shelter residents. The City’s Homeless Services Division works very closely with the shelter team to identify site needs and develop policies and procedures to better support and develop the program to meet the needs of the shelter population.
Based on the Homeless Management Information System report, for the first three months of shelter operations, 92 people have been served.
Temporary Emergency Housing Facility Design Update
The final draft Phase II bid documents, plans, and contract specifications are being finalized so the project can be advertised as soon as the required National Environmental Policy Act (NEPA) process is complete. The draft package was transmitted for review to Roebbelen, our new Construction Management team, who have been awarded an agreement for construction management services. Roebbelen’s input will be considered for inclusion in the final bid documents.
Additional Homeless Services Updates
The City of Tracy is working closely with The San Joaquin County Continuum of Care (CoC) as the Co-Chair. Currently the CoC is working with multiple regional city and county partners to draft the Homeless, Housing, Assistance and Prevention (HHAP Round 5) Regional Plan to receive the 16 Million dollars that has been allocated to our County.
Amendment No. 1 to the General Services Agreement with B.I.C. Sec Security, Inc.
An amendment to the General Services Agreement (Agreement) with B.I.C. Sec Security, Inc. (Contractor) is required to compensate the Contractor for additional work performed.
The Agreement for installation of the Phase IV Custom Container Fire Alarm System at the Temporary Emergency Housing Facility, CIP 71112, at 370 Arbor Avenue. The proposed amendment will: 1) modify the original scope of work to include installation of additional exterior rigid conduit and reimbursement for Fire permit coordination and fees, and 2) increase the Not- To-Exceed (NTE) amount by $7,491.24, to $66,787.58. The total compensation will include the amounts as set forth in Exhibits “B” and “B-1.” Upon approval of this item, the City will pay the Contractor the amount stated in Exhibit B-1. At this time, Staff confirms the Contractor’s work is complete and does not anticipate requiring additional contract authority from City Council for this Contractor.
The City secured a grant of $1.2 Million dollars from Health Plan of San Joaquin for the costs of the custom containers and interim site expenses related to Phase III and Phase IV. In addition, the City has committed funding from American Rescue Plan Act (ARPA) for the operations costs at the Temporary Housing Emergency Shelter. There are sufficient remaining grant funds available for the revised not-to-exceed amounts for this proposed contract amendment.
January 2024
January 29, 2024
The San Joaquin Continuum of Care contracted with Applied Survey Research (ASR) to conduct the 2024 San Joaquin County Point-in-Time Count. ASR is a social research firm dedicated to helping people build better communities by collecting meaningful data, facilitating information-based planning and developing custom strategies.
The San Joaquin County Continuum of Care 2024 Point in Time Count was scheduled for Monday, January 29, 2024. This year the deployment center for the City of Tracy was The City of Tracy Community Center during the hours of 5:00AM-10:00AM. The Applied Survey research team provided the volunteers with maps of the tracks they were tasked with observing. All observations were tracked electronically for the 2024 Point in Time Count.
Press Release: San Joaquin Continuum of Care Seeks Tracy Volunteers for Biennial Homeless Point-In-Time Count
December 2023
December 22, 2023
Five additional unhoused clients were transported to the shelter for intake and moved into the shelter.
December 21, 2023
Phase IV- Custom Containers at the Temporary Emergency Housing Facility opened the new container units to allow the transition of unhoused clients. The opening of the Phase IV- Custom Containers increased the bed count to 86.
Five unhoused clients were transported to the shelter for intake and moved into the shelter.
December 20, 2023
With the adoption of the new municipal code, the operational plan to return El Pescadero Park, one of the largest encampments to its intended use and transition the unsheltered from camping in public areas to our Temporary Emergency Housing Facility and/or other diversion services, where additional resources and services can be provided was initiated.
The collaborative effort by Parks and Recreation, Public Works, and Code Enforcement under the advisement of Tracy PD collected and removed all trash and debris, which included all remnants of any tents/encampments from the area. The final clean-up of El Pescadero Park included four (4) dumpsters and two (2) back hoes with all temporary fencing being adjusted to encompass the areas of the park that was still deemed a hazard and uninhabitable due to the City’s municipal codes and ongoing tree removal. No arrests and full compliance.
Homeless Services, The Salvation Army, Familiar Faces, TCCC, Inner Faith and Helping Hands aided with the relocation of the un-housed to the City’s temporary living shelter, hotels/motels and/or alternative housing options.
With the relocation of unhoused individuals to the Tracy Emergency Housing Shelter in December of 2023, coupled with Familiar Faces Homeless Outreach efforts to offer diversion resources collectively, the City of Tracy team has successfully closed three encampments and relocated individuals seeking services.
The closed encampments include El Pescadero Park, Detention Basin 4 (Macarthur Drive), and Detention Basin 5 (Plascencia Fields) and Pescadero and Paradise private property.
December 19, 2023
City Council accepts a grant awarded from San Joaquin County American Rescue Plan Act allocation in the amount of $7,167,798 and appropriate such funds towards the construction of Phase II-Site Improvements of the Temporary emergency Housing Facility.
City Council accepts a grant award from U.S. Department of Housing and Urban Development Economic Development Initiative sponsored by Congressman Josh Harder in the amount of $3 Million and appropriating the total grant funds towards the construction of Phase II-Site Improvements of the Temporary Emergency Housing Facility (CIP 71112).
City Council approved to open Phase IV-Custom Containers at the Temporary Emergency Housing Facility to allow the transition of clients into the containers.
December 14, 2023
Virginia Carney, Homeless Services Manager was nominated and appointed as Vice-Chair for the San Joaquin Continuum of Care Board of Directors.
December 5, 2023
The Tracy City Council approved an amendment to the Tracy Municipal Code designating City of Tracy Parks as “sensitive areas.” The updated municipal code has provided clear direction to law enforcement as to how to address individuals who seek to establish encampments within our City park infrastructure.
El Pescadero Park is a sensitive use area per section TMC 5.12.200(b) due to the park's proximity to elementary school, daycare center, Fire Station House-96, Inter-Faith Ministries, and other recreational facilities/public spaces. In addition, construction of the new Multi-Generational Recreational Center (MGRC) is anticipated to begin at El Pescadero Park in January 2024.
An operational plan was created to focus on transitioning the unsheltered from camping in public areas to our Temporary Emergency Housing Facility, where additional resources and services can be provided. The operational plan will also coincide with the anticipated completion of Phase IV (Custom Containers) of the Temporary Emergency Housing Facility, which includes the availability of thirty-eight (38) additional beds.
November 2023
Delivery of second set of Linked Equipment Containers arrived at the TEHF under Phase IV-Custom Containers.
November 1, 2023
The Salvation Army began their contract as the new shelter operator
October 2023
October 31, 2023
Both, City Net and Tracy Community Connections Center
contracts for shelter service providers have ended.
- 117 Clients were reported in HMIS for pre shelter and intake services for the duration of the contract, 11/1/2022-10/31/2023.
Tracy Community Connections Center reported supporting a total of 190 individuals through their Navigation Center for their pre shelter intake and referral services during the duration of their contract. However, HMIS reported 124 clients served. 7 of these clients were duplicated. This was a data entry issue and it is being corrected to reflect the 190 total.
City Net Shelter Operations:
- 132 Clients were reported in HMIS for shelter intakes for the duration of the contract, 11/1/2022-10/31/2023.
City Net reported having supported 137 unique individuals at the Temporary Emergency Housing Campus since November 1, 2022. However, HMIS reports a total of 132 unique individuals served. 24 of these clients were duplicated. They provided ongoing case management support to all shelter residents. 16 individuals were exited from the shelter to another housing destination (“positive exits”).
October 30, 2023
Delivery of first set of Linked Equipment Containers arrived at the TEHF under Phase IV-Custom Containers
- Phase IV-Custom Containers: Anticipates eight (8) additional custom containers, which will increase the bed capacity with an additional thirty-eight (38) beds for individuals to receive housing.
October 26, 2023
Delivery of temporary restrooms and shower trailers arrived at the Temporary Emergency Housing Facility for Phase IV-Custom Containers occupants.
October 19, 2023
Regular Tracy Homelessness Advisory Committee Meeting Agenda
Tracy Homelessness Advisory Committee receive an informational update regarding homeless services and the Temporary Emergency Housing Facility project. The staff report included:
Outreach Provider Updates for September 2023:
- Familiar Faces
- 187 Client Contacts
- 1 Shelter Intake
- 21 Clients on the Shelter Waitlist
- Trine Integrated Services, Inc. Security-
- Provided 24-hour security services at City Parks and facilities in support of Tracy Police Dept. through September 21, 2023
- Contract has expired and there are no plans to extend
- Tracy Community Connections Center
- 142 Client Contacts in Public Spaces
- 8 Shelter Intakes
- 38 Clients on Shelter Waitlist
- October will be the last month reporting out for Tracy community Connections Center. Contract with the City ends on October 31, 2023. The city of Tracy has no plans to extend this agreement.
City Net Shelter Operations through September 30, 2023:
- City Net reports having supported 137 unique individuals at the Temporary Emergency Housing Campus since November 14, 2022. They are providing ongoing case management support to all shelter residents. To date, 16 individuals have exited the shelter to another housing destination (“positive exits”).
- As of September 30, 2023, the shelter is at capacity with 48 individuals and 14 pets staying there. There are an additional 32 individuals on the waiting list who have already been through Tracy Community Connections Center’s intake process and are awaiting an available shelter bed.
- Effective November 1, 2023, shelter operations will transition from City Net to The Salvation Army.
In May of 2023, Health Plan of San Joaquin met with the City’s Homeless Services Manager to discuss additional funding availability for our Tracy Interim Shelter project. Health Plan of San Joaquin requested a proposal outlining the additional funding needs for the Tracy Interim Shelter Site project (renamed Phase III and Phase IV of the Temporary Emergency Housing Facility). In early June of 2023 the City was notified of the additional award in the amount of $595,000 to fund additional needs at the Tracy Interim shelter site.
This item provides Council with an opportunity to receive a grant award in the amount of $595,000 from Health Plan of San Joaquin for the Tracy Interim Shelter Site project (renamed Phase III and Phase IV of the Temporary Emergency Housing Facility). This grant is funded by Health Plan of San Joaquin County and is in support of providing additional housing options within specific geographic areas that do not currently have projects that support those experiencing homelessness and who are also Medi-Cal beneficiaries.
Tracy Homelessness Advisory Committee recommend that the City Council adopt a Resolution (1) approving Amendment No. 1 to the General Services Agreement (Agreement) with United Fence Services, Inc., to modify Section 2.1 to extend the term of the Agreement through December 31, 2024, for the rental of fence panels, stands and safety brackets required at the Temporary Emergency Housing Facility (TEHF).
The proposed Amendment No. 1 (Attachment A) will extend the term of the General Services Agreement (GSA) with United Fence Services, Inc. (Consultant) through December 31, 2024, to provide the Temporary Emergency Housing Facility (TEHF) with rental of fence panels, stands and safety brackets. The Agreement not to exceed amount of $200,000, is unchanged.
October 17, 2023
City Council approved the general services agreement with United Site Services of California, Inc. to provide temporary showers and restrooms for Phase IV- Custom Container occupants until permanent bathrooms are installed under Phase II- Site Improvements at the Temporary Emergency Housing Facility.
October 3, 2023
City Council awarded the professional services agreement with Roebbelen Construction Management Services, Inc. for construction management services for Phase II- Site Improvements at the Temporary Emergency Housing Facility, CIP 71112.
September 2023
September 26, 2023
Tracy Homelessness Advisory Committee Special Meeting Agenda
The Tracy Homelessness Advisory Committee received an informational report providing an update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
Budget Update
The Homeless Services Division approved FY23/24 operating budget totaled $1.7 million, which is funded from the general fund and the American Rescue Plan Act (ARPA) funds the City received.
Grant Update
The Homeless Services Division continues to apply for additional funding opportunities to help offset ongoing costs and help support operations and construction costs for the Temporary Emergency Housing Facility. Below is a table referencing current grants that have been applied for and their status.
City Operator Services Unsheltered Response Team
Support Services Updates:
- Collaborative efforts between the City/County Update
- The Detention Basin-4 encampment has been cleared of tents due to a fire
- Continuum of Care Update
- The Homeless Services Manager is a part of several CoC subcommittees, these include CES, Point in Time Count and Strategic Planning to name a few. The Homeless Services Manager is currently the Co-Chair of the Strategic Planning meeting.
- The CoC has moved forward with selection of hiring a consultant to perform the Point in Time (PIT) count for 2024. Planning of this is underway to include all cities and unincorporated areas.
- Park Clean-ups Update
- Areas of El Pescadero Park are being fenced off as a precautionary public safety measure to mitigate potential tree hazards, evaluate the safety and condition of the landscaping, and prepare for scheduled maintenance like tree trimming.
- Transit Services Update
- Total Ridership since inception through August 31, 2023, was a total of 98 boardings with an overage of 3.63 passengers per day.
The City of Tracy (City) issued a Request for Proposals (RFP) to solicit applications from private entities and/or non-profit organizations to operate a year-round non-congregate low barrier Temporary Emergency Housing Facility for individuals experiencing homelessness in Tracy.
The Temporary Emergency Housing Facility (Shelter) will help people experiencing homelessness develop a pathway towards permanent housing, healthcare, and stability. Proposed onsite services include, but are not limited to, transportation to and from the shelter, case management, state-licensed behavioral health services, social services, meals, showers, laundry service, 24/7 staffing, and security.
In response to the RFP, the City received two (2) proposals by the August 14, 2023, deadline. The two proposals were reviewed by a Review Panel consisting of five (5) subject matter experts.
Upon review of the proposals and interviews with two Proposers, staff is requesting that the
City Council authorize the City Manager to enter into a professional services agreement with the top-rated proposer, The Salvation Army, to operate the City's Temporary Emergency Housing Facility for an initial one-year term, with a not-to-exceed annual cost of $2.6 Million, and with an option to extend an additional year, if the Proposer satisfactorily performed all requirements in this Professional Service Agreement (PSA), and per recommendation from the Director of Mobility and Housing to the City Manager, the City Manager may extend the Agreement for an additional one-year.
This agenda item is to approve a general services agreement for specialty services with the service provider, United Site Services of California, Inc., to provide the temporary showers and restrooms facilities to the Phase IV-Custom Containers occupants until the permanent bathrooms are installed in Phase II-Site Improvements.
Permanent restroom and shower facilities to serve the occupants of Phase IV will be included in the construction of the site improvements referred to as Phase II. Until construction is complete, temporary restrooms and showers are required to serve the Phase IV custom containers.
Construction management is critical and a required service for all City capital improvement projects (CIP). Such management services include the effective management of the project’s schedule, cost, quality, safety, scope, and function amongst other things.
The Phase II-Site Improvements and the Sprung Structure CIP 71112, located at 370 W. Arbor Avenue builds upon completed site work and will provide a 6,300 square foot sprung structure and ancillary buildings which provide a commercial kitchen, restrooms, showers, laundry, and storage facilities (Project). Due to the urgency and complexity of the Project, staff recommendsretaining services of a construction management firm, specifically Roebbelen Construction Management Services, Inc. (Consultant).
August 2023
August 29-30,2023
Previous containers removed from shelter site, relocated and repurposed to the Tracy Police Dept range.
August 14, 202
In response to the Request for Proposals (RFP) for the Shelter Operator, the City received two (2) proposals from The Salvation Army and Ready to Work by the deadline.
August 17, 2023
Tracy Homelessness Advisory Committee Regular Meeting Agenda
THAC was presented with an item requesting that the City Council approve agreements with GradeTech, Inc. and Tennyson Electric, Inc, and the additional allocations to complete the remaining preparation work for the containers and waive the bidding requirements under the Public Contract Code and Tracy Municipal Code due to the emergency need for housing and impending grant deadlines.
Authorizing the acceptance of a grant award from San Joaquin County Homelessness Housing Assistance and Prevention Round 3. This item provides Council with an opportunity to receive a grant award in the amount of $251,795 from San Joaquin County Homelessness Housing Assistance and Prevention Round 3 allocation for the Tracy Interim Shelter Site project (renamed Phase III and Phase IV of the Temporary Emergency Housing Facility). This grant is funded by San Joaquin County Homelessness Housing Assistance and Prevention Round 3 allocation and is being allocated to partially fund operations costs at the Temporary Emergency Housing Facility.
August 18, 2023
The City received three (3) proposals prior to the submittal deadline. The proposals received where from Griffin Structures, Consultant, and SJ Construction Management.
Following a comprehensive evaluation of submitted proposals, the City will then schedule interviews with the most qualified CM firm(s).
July 2023
July 28, 2023
Staff issued a Request for Proposal (RFP) seeking proposals from qualified construction management experts for the Project. The goal of the RFP was to find a construction management firm that had the depth and breadth of knowledge that the City could depend on for risk management and to help guide the overall construction for this Project.
The scope of the services that would be carried out by Consultant includes four (4) phases: construction, project close-out, public outreach, and project assessment (Services).
July 5, 2023
As part of the Phase IV, City Council authorized the purchase of eight (8) custom container dormitories from Linked Equipment under Resolution 2023-140 to provide additional interim shelter facility capacity.
June 2023
Phase I - Demolition, Grading & Underground Utilities
Phase I of the TEHF Project included demolition of the existing structures, site and preparation, and underground utilities, and began in May of 2022. Phase I was accepted as complete on June 2023 per Resolution 2023-098.
- Removal of 1100 square foot building, 2500 tons, asphalt, recyclable metals, buried concrete, and other materials
- Installation of 1450 feet of 12” water pipe, 1000 feet of sewer pipe, and communications & data conduits
June 16, 2023
City Council Resolution 2023-102 adopts amendments to the City Council's code of conduct and meeting protocols and rules of procedures on June 6, 2023.
June 15, 2023
Tracy Homelessness Advisory Committee Regular Meeting Agenda
THAC was presented with an item to discuss and provide direction regarding Phase IV – Custom Containers at the Temporary Emergency Housing Facility. THAC members agreed to make a motion, during Council Items at the next City Council meeting, that the City Council hear the item directly on July 5, 2023.
As of April 17, 2023, CC915 continues not to be on-site; therefore, no construction progress has been completed. This continuous lapse of presence on-site, continues to exacerbate the ability to complete the project.
Homeless Service Provider Updates
City Net Update through May 31, 2023
City Net has processed 120 individuals into the shelter since November 14, 2022. They are providing ongoing case management support to all shelter residents. To date, 14 individuals have exited the shelter with a housing destination (positive exits).
As of May 31, 2023, the shelter has 46 individuals and 14 pets. There are an additional 27 individuals on the waiting list who have already been processed through Tracy Community Connection Center and are awaiting an open bed.
The City of Tracy is currently working with our shelter providers on updating their file system. In addition, we are working on updating their policies and procedures.
Tracy Community Connection Center Update through May 31, 2023
Tracy Community Connections Center (TCCC) has processed a total of 116 unique individuals through their Navigation Center for shelter intake to date. The City of Tracy is currently working with our providers on updating their file system.
Familiar Faces
The Familiar Faces (FF) team continues to assist with shelter intake, organizing, and networking with non-profits and religious groups to identify gaps and solutions (reunification/habitat for humanity-like efforts). Police Patrol teams continue to work collaboratively on how to best utilize the FF team when out on patrol.
Park Clean Up
Areas of El Pescadero Park are being fenced off as a precautionary public safety measure to mitigate potential tree hazards, evaluate the safety and condition of the landscaping, and prepare for scheduled maintenance like tree trimming. The City’s future for El Pescadero Park include the construction of the new multi-generational gymnasium center.
May 2023
May 18, 2023
Tracy Homelessness Advisory Committee Special Meeting Agenda
Responses to the Tracy Homelessness Advisory Committee (THAC) from May 18, 2023
The Homeless Services Manager provided an update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
Grant Updates
- The Homeless Services Division has been made aware that the City of Tracy is being awarded a portion of their application amount for Homeless Housing, Assistance and Prevention (HHAP) Grant Round 3. The City applied to the San Joaquin County application process, which includes additional allocations granted by the San Joaquin Continuum of Care (CoC). The County portion allotted the City of Tracy an award of $251,795 for shelter operations. The City was not awarded any additional allocations from the CoC.
- The City has resubmitted its proposal for $3.6 million to the County’s additional allocation of ARPA funds for construction of sprung structure and site improvements.
- Continuing to work through the acceptance requirements of the $3 Million Economic Development Initiative Community Project Funding Grant (Congressman Harder Grant) –A National Environmental Policy Act (NEPA) addendum is required and will be updated to include this funding source.
Homeless Service Provider Updates
City Net Update through April 30, 2023
City Net has processed 117 individuals into the shelter since November 14, 2022. They are providing ongoing case management support to all shelter residents. To date, 11 individuals have exited the shelter with a housing destination (positive exits).
As of April 30, 2023, the shelter has 46 individuals and 12 pets. There are an additional 29 individuals on the waiting list who have already been processed through Tracy Community Connection Center and are awaiting an open bed.
The City of Tracy is currently working with our shelter providers on updating their file system. In addition, we are working on updating their policies and procedures.
Tracy Community Connection Center Update through April 30, 2023
Tracy Community Connections Center (TCCC) has processed a total of 109 unique individuals through their Navigation Center for shelter intake to date. The City of Tracy is currently working with our providers on updating their file system.
Tracy Homeless Advisory Committee Update – Financial Summary
The Homeless Services Manager provided an overview of the approved services and budget pertaining to the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community.
The shelter has remained at full capacity. The City has made it known to both providers that February is the end of the premium period, as well as the assessment period and that the City will no longer be paying those premiums. It is the goal of the Homeless Services Division to provide the contracted services to the City’s most vulnerable population that adheres to both quality-of-life issues while providing due diligence to our constituents. The Homeless Services Division manages these contracts and assesses the validity of the invoicing to ensure they are reflective of the services being provided.
November 2022 through February 28, 2023, invoices paid to City Net totaled $906,746 and to TCCC totaled $236,199.
The tables below provide an overview of the approved City Operator services, budget, and recorded expenses in the City’s financial system.
The table below provides the costs by City Net for shelter operations. These costs include labor for personnel, facilities and operations, client services, and administration. Facilities and operations costs include facilities upkeep, equipment, security, janitorial, pest control and liability insurance; and rapid start-up costs include temporary relocation expenses for travel and lodging for personnel. Client services costs includes supplies, meals, clothing, pet supplies, and transportation. Administration fees are a percentage of the total invoice amount.
City Net Budget and Expenses Paid as of February 28, 2023
The table below provides a detail of the Scope of Work for City Net Professional Services Agreement.
City Net Scope of Work
City Net Update-Case Management/Supportive Services
On-Site Case Management
- Case Management is an intensive provision of client services where staff connect clients to medical/mental health/substance use programs, employment, food stamps and other cash/non-cash benefits, obtain housing required documents, and create a housing plan.
- “Document Readiness” and “Housing Plans” are discussed at weekly appointments and client support happens throughout the week as needed
- Client user agreement requires weekly attendance to formal appointments
On-Site Supportive Services
- Supportive services include any additional services to case management that allows clients at the Tracy Shelter to thrive.
- Examples include meals, clothing, life skills classes, art classes, pet care, etc.
- These services often help with the transition from shelter to permanent housing
The table below provides the costs by Tracy Community Connections Center (TCCC) for pre shelter intake and referral services. These costs include labor for personnel, transportation services, Navigation Center, general liability insurance and administration.
TCCC Budget and Expenses Paid as of February 28, 2023
TCCC Scope of Work
Tracy Police Department Familiar Faces Services Update
- The Familiar Faces Team received their Transportation Van from City of Tracy Fleet Management. The van will greatly enhance their transportation capabilities and services offered.
- The Team continues to provide resources for substance use, mental health, and housing while engaging with our unsheltered. Most recently, 2 unsheltered were referred for senior housing and 1 for the Housing and Disability Advocacy Program (HDAP).
Staff returned with a recommendation the Tracy Homelessness Advisory Committee to recommend that the City Council to adopt the bylaws for the THAC.
The Resolution waived the procurement requirements for professional services pursuant to Tracy Municipal Code Section 2.20.140(b)(6) to provide the City Manager quicker options to secure services from interim shelter operators. At the time, the procurement of additional goods and services had not been contemplated, so they were not addressed in the Resolution. Tracy Municipal Code Section 2.20.180 requires that, for purchases or general services of $50,000 or more, the City follow a formal bidding procedure for the procurement of such purchases or general services. Section 2.20.180(b)(1) allows formal bidding procedures to be dispensed in an emergency, provided that the City Manager reports to the City Council, at the next regular meeting, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency.
Since August 2022, staff has presented to City Council various staff reports to ratify expenses related to the interim emergency solution, also known as Phase 3 (Modulars) and Phase 4 (Custom Containers), purchased under Resolution No. 2022-121 from CC915, Inc., dba Custom Containers 915 (CC915). As of December 29, 2022, eight (8) custom containers were delivered to the Arbor Avenue site. During this period, extreme unforeseen weather conditions were experienced in northern California with massive and extensive rain over several weeks. A completed punch list detailing various deficiencies were identified by staff and provided to CC915 on January 4, 2023. As a result of the severity of the noted deficiencies with the CC915’s custom containers (Phase 4), staff has been unable to accept and issue certificates of occupancy of Phase 4.
The City was awarded a $1.2 million grant from Health Plan of San Joaquin (HPSJ) to fund the purchase and installation of custom containers. The City received one final extension from Health Plan of San Joaquin to have the additional 38 beds in-service by October 31, 2023. In conversation with HPSJ, “in service” refers to the date that the units/custom containers are available to receive and be occupied by an individual for shelter. Based on CC915’s inability to complete repairs on-time, the inadequacy of repairs to date, their continued lack of presence at the Arbor Avenue site, unresponsiveness to an emergency and missing their own set deadlines, staff has no confidence in CC915 completing the punch list.
In order to meet the grant funding deadlines and to continue moving forward with providing interim housing solutions to the unsheltered, staff is recommending that the City procure new containers from a different vendor to replace the existing custom containers. Staff has engaged Linked Equipment, LLC for similar units meeting California building code specifications. The City has utilized Linked Equipment for custom container unit types for the procurement of bathrooms and laundry facilities for the Tracy Shelter site.
The cost for the equipment is approximately $716,320, which includes fabrication of the units, and 10% contingency. The City secured a grant of $1.2 million from Health Plan of San Joaquin for the costs of the custom containers and interim site expenses related to Phase 3 and Phase 4. In addition, the City has committed funding from ARPA for the operations costs at the Temporary Housing Emergency Shelter.
The City Council previously awarded a construction contract to GradeTech, Inc. to conduct demolition, rough grading, installation of underground utilities, and design work for the Temporary Emergency Housing Project on Arbor Avenue, Capital Improvement Project (CIP) 71112 (Project) on April 19, 2022, pursuant to Resolution No. 2022-052. In order to move forward with the completion, installation, and operation of custom containers (Phase 4) for the Project, additional construction work is required, including utilities. Staff is requesting that the City Council approve an amendment to the construction contract with GradeTech, Inc. to conduct the remaining preparation work for the containers and expand the scope of work in the amount of$135,000 in anticipated work for a total not to exceed amount of $435,000 and waive the bidding requirements under the Public Contract Code and Tracy Municipal Code due to the emergency need for housing and impending grant deadlines.
City staff recommends that the City Council accept a portion of construction work for the Temporary Emergency Housing Project on Arbor Road, Phase 1, Phase 3, and Phase 4, CIP 71112. Project costs are within the available budget. The contractor has now completed these portions of the work required in accordance with the plans and specifications and City staff is recommending acceptance of the completed work. The City Engineer has inspected the completed work and confirmed that all work conforms to the contract plans and specifications and has been completed per the original contract. Staff recommends that the City Council accept these portions of the project as complete, authorize the City Clerk to File the Notice of Completion with the San Joaquin County Recorder’s Office and authorize the City Engineer to release the bonds and retention payment for such completed work.
Adopt a resolution rescinding Resolution No. 2022-121, which authorized the City Manager to take immediate and emergency actions to implement interim housing solutions for the City of Tracy’s unsheltered, and waived procurement requirements for professional services under Tracy Municipal Code Section 2.20.140(b)(6).
On August 16, 2022, after learning of the delay in constructing the Temporary Emergency Housing Project, the ongoing threat to the health and safety of the unsheltered population, and in anticipation of the necessity to protect the unsheltered from exposure to harsh weather conditions from the upcoming winter season, the Council adopted Resolution No. 2022-121 (Resolution), which reaffirmed an emergency shelter crisis, pursuant to California Government Code 8698.4, to immediately address the increasing number of unsheltered individuals within the City. In addition to the declaration of the shelter emergency, the Resolution authorized the City Manager to take requisite actions needed to expeditiously provide interim housing solutions and dispensed the City’s competitive bidding requirements for professional services, pursuant to Tracy Municipal Code (TMC) Section 2.20.140(b)(6).
This action is in response to Mayor ProTem Davis request made on March 2, 2023, requesting that staff return to rescind Resolution No. 2022-121. By rescinding Resolution No. 2022-121 contracts for Professional Service Agreements, General Service Agreements, or procurement of goods will need to follow procedures set forth in Tracy Municipal Code.
May 16, 2023
The Bylaws for the Tracy Homelessness Advisory Committee adopted by City Council Resolution 2023-085
May 2, 2023
Council approved acceptance of Health Plan of San Joaquin $1.2 Million award.
April 2023
April 26, 2023
CC915 has not been on-site.
April 19, 2023
Inspections requested OPS & Utilities Director’s presence at TEHF at Arbor Road site to assess efforts at sealing a/c unit openings. It was found that more than acceptable amounts of putty and ‘blue’ tape were used as an attempt to seal the excess areas around the a/c units. This effort was not/is not deemed sufficient to satisfy the City’s requirement for weatherproofing the units.
Additionally, CC915 sub-contractor submitted an updated project schedule to complete punch list correction reflecting completion by end of April 2023. Based on the above mentioned and recently identified conditions during inspections and lack of job-on the site presence, this date does not appear attainable.
April 17, 2023
Tracy Homelessness Advisory Committee Special Meeting Agenda
Update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities and an overview of the approved services and budget pertaining to the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community.
March 2023
March 29, 2023
The State of California released a Notice of Funding Availability (NOFA) for Round 3 of the Homekey application. Staff is currently conducting its due diligence to determine the feasibility of this program and/or how this program complements the current priority to complete the construction of the Tracy Emergency Homelessness Facility (TEHF) project. The deadline to submit this application is July 28, 2023.
Mach 22, 2023
The Tracy Police Department and Familiar Faces staff met alongside our County Behavioral Health Leadership, along with the Whole Person Care team to continue discussions on how we can collaborate on serving our most vulnerable unsheltered residents here in Tracy. These meetings have led to an increase in Behavioral Health support at the shelter.
March 16,2023
Tracy Homelessness Advisory Committee Special Meeting Agenda
Committee Selection of A Chairperson
Karin Schnaider, Assistant City Manager provided the staff report. Motion was made by Committee Member Bedolla to nominate Committee Member Davis as the Chairperson and himself as the Vice Chairperson.
Chairperson: Mayor ProTem Eleassia Davis
Vice Chairperson: Council Member Matt Bedolla
Expansion Construction Update
- Director Jackson (program manager over construction) received the approved punch list from CC915. It was deemed a complete list per staff’s request. CC915 estimates the completion on March 31, 2023.
- City Engineer is reworking bid documents for site to separate out wastewater lift station and electrical supply for the full site as possible solution to expedite completion of site improvements. This will allow work to continue progressing incrementally on the construction while staff continues seeking grants to fund the full project costs.
- Set priority for immediate construction needs and requested Engineering to proceed to establishing full bid packets.
- Priorities for bid separation:
- All work to complete Custom Containers.
- Moving to permanent power North and South sides of properties.
- Construction of sewer lift station.
- Next phase is preparing site for temporary showers and bathrooms that will be utilized by the clients housed in the custom containers.
- Permanent showers and bathrooms are planned with the next construction phase and require the construction of the sewer lift station. These will support both the custom containers and the sprung structure.
- Priorities for bid separation:
Homeless Services Provider Update
Familiar Faces Update-February Statistics
- Total engagement contacts 92
- 22 new clients since 01/31/2023
- 3 shelter referrals resulting in shelter intake
- Engaged with 5 clients categized as “special populations”
- 2 “Other” Housing Referrals
- Emerson Men’s Sober Living Home
- SPICE Program for disabled adults
- 5 Substance use referrals
March 9, 2023
Our Homeless Services Manager is on several CoC subcommittees, these include Housing, Point in Time Count and Strategic Planning. The City of Tracy Homeless Services Manager will be providing an update via a presentation during the regularly scheduled agenda to the San Joaquin County Continuum of Care regarding the Tracy Interim Shelter site.
March 8, 2023
Adriana Castaneda was appointed as the Director of Mobility & Housing
March 1, 2023
The City terminated the Professional Services Agreement at 7am with Tracy Community Connections Center for Warming Center services provided at the Tracy Sports Complex. The City of Tracy is currently not providing any Warming Center services. We are referring individuals to 211 for additional services.
February 2023
In February 2023, staff secured a new vendor for fuel that resulted in a savings of almost $1.50 a gallon. The City also expanded the temporary fencing around the Temporary Housing Emergency Shelter site to secure the construction areas and enhance security of the residents and staff at the shelter until the permanent fence is installed.
February 28, 2023
- The City has prepared the submittal for reimbursement from the County’s $3.6 million grant for initial construction costs. This reimbursement was received in the amount of $2,961,500.11.
- Encampment Resolution Fund application submitted
February 17, 2023
The Homeless Services Manager met with representatives from Sutter Tracy and our local contracted homeless services providers to initiate an in-service meeting/presentation with local partners to proactively collaborate on services and gaps in referrals for our local unhoused population. Those in attendance were Tracy Community Connections Center, Tracy Police Departments Familiar Faces Team, and our Homeless Services Manager along with several members of the Sutter Tracy Team. The Sutter Tracy team also included regional representation to facilitate ongoing partnerships.
February 16, 2023
Tracy Homelessness Advisory Committee Special Meeting Agenda
As the City continues its multi-pronged approach to address homelessness, the THAC has been meeting more frequently than quarterly, through special meetings. At the City Council meeting, Mayor ProTem Davis requested that the THAC meetings change from quarterly meetings to monthly meetings.
Update on the City of Tracy’s efforts to address the impacts of homelessness and quality of life issues in the community, including an update on the City’s emergency interim shelter activities.
Expansion of Interim Shelter Site
Interim Shelter Site
*Exits:
A “positive exit” in the street outreach context means that someone has ended their contact with the street outreach team and is no longer living on the streets in a place not meant for human habitation (unsheltered). This includes moving into permanent housing, but could also include entering a shelter, entering a long-term rehabilitation program, or even moving in with families or friends.
- During the period of November 14-January 31: There were 32 unique cases of “positive exits”.
A “negative exit” results from an individual exit from shelter due to non-compliance or from refusal of services. This may result from individual choice or individual failure to comply with shelter operator procedures/policies.
- During the period of November 14 - January 31: There were 29 unique cases of “negative exits”.
**Approximate unsheltered/encampment:
As of January 31, 2023, there is an estimated 60 unhoused in three encampments: El Pescadero Park, Plascencia Park, and Detention Basin 4.
City Net Update through January 31, 2023
City Net processed 76 individuals into shelter since November 14th, 36 men and 40 women. A total of 18 pets have been served. City Net provided a range of services. These services included referrals to social security cards, employment assistance, identification (ID) cards, and mental health and substance use referrals. Four individuals exited the shelter with a housing destination (positive exits).
The shelter has remained at or near capacity since the transition plan was completed. However, occupancy can fluctuate daily. When open beds become available, City Net informs both TCCC and Familiar Faces that the shelter is ready for new intakes.
Tracy Community Connection Center Update through January 31, 2023
Tracy Community Connections Center (TCCC) processed 75 unique individuals through their Navigation Center for shelter intake. 18 pets were also processed for shelter entry through the Navigation Center. There have been an additional 22 individuals who have been able to find alternate housing through the Navigation Center, pre-shelter and intake and referral services
January 2023
January 19,2023
The Warming Center has had 35 attendees with an average of 6 per night. Staff amended policy to require pets to be crated while at the Warming Center. Service animals are allowed in the Warming Center if they remain on an owner-controlled leash. The City has extended the Warming Center through the month of February 2023. Weather forecast for the beginning of February report freezing temperatures and additional rain. The estimated cost for two months is $40,000.
January 12, 2023
The City’s Homeless Services Manager attended her first CoC meeting. Active participation on the CoC Board will ensure that the City of Tracy’s voice is heard and stays relevant to the changing climate. This will also give the City the opportunity to be on the front line of all regional and county concerns regarding homelessness initiatives. The Homeless Services Manager will also be seeking an appointment to the CoC Housing Sub-Committee.
January 5,2023
The City’s Homeless Services Division applied for the HHAP Round 3 San Joaquin County allocation to the San Joaquin County Program Administrator for Homeless Initiatives. This application included shelter operations, street outreach and services coordination funding requests in the amount of $1.4 million dollars.
January 2, 2023
- The City partnered with TCCC to open a temporary Warming Center at the Tracy Sports Complex. The hours are 7 pm to 7 am; however, some extended hours have been provided depending on weather conditions of the day. Some programs and sports rentals were relocated to other City facilities as needed and no interruptions in sports fields rentals occurred.
- During the early portion of January, TCCC, Familiar Faces, and Code Enforcement dedicated resources to helping the unsheltered to move to less flooded areas of the park. As mentioned above, TCCC provided transportation to/from Warming Center with pick up at El Pescadero Park, DB4 and Plascencia Park.
San Joaquin County Continuum of Care (SJCOC) holds 2022 Tracy Point-in-Time count. Final report to be presented to Council by SJCOC in Spring 2022.
February 2022
Applied for the following building permits:
- City Grading Permit
- City Demolition Permit
- County Air Board Demolition Permit
- City Site Improvements and Individual Structures Permits (6).
- Fire Permits (7) for demolition, improvements, and individual structures.
- Additional Fire Permits: under/above ground fire service, fire suppression sprinkler system, fire alarm, radio antenna.
Increased outreach, messaging and enforcement.
Feb 17, 2022
Tracy Homelessness Advisory Committee Meeting - Handouts
March 2022
City Council accepts $3.66 million from San Joaquin County (SJC). A series of preparations will include staff recruitments, City ordinance updates, SJC Multi-Specie Habitat Conservation and Open Space Plan, and El Pescadero Park wall extension design.
April 1, 2022
NEPA process was completed. HUD issues release of requested funds (RROF) - signed on April 1st and delivered on April 11th.
April 19, 2022
Award of construction contract for site preparations (demo of existing structure, earthwork, permits, and underground utilities). Expected demo permit approval to begin construction week of April 25th.
Completed One Voice tear sheet to request fill-in for gap in the $2.3 million project, Phase I. Ongoing progress include discussions and submittals on Multigenerational Recreation Center location, legislative appropriations, project construction sign designs, potential groundbreaking, drone footages of project site, and block wall expansion at El Pescadero Park.
April 21, 2022
Tracy Homelessness Advisory Committee Meeting - Handouts
May 3, 2022
Amendment of Resolution 2020-197 authorizing direct purchase of Sprung structure in the NTE amount of $455,000.
Authorized contracts for auxiliary building purchases.
May 17, 2022Acceptance of Behavioral Health Justice Intervention Services Grant (Familiar Faces Program).
Continued work in progress on groundbreaking ceremony details, ordinance updates, collaborative interagency efforts, advertisements, Professional Services Agreements (PSA), compliance and permits.
June 2022
Issued request for bid proposals for site improvements, foundation, pavement, fencing, building, and accessories.
Introduction of ordinance revisions and affordable housing briefings with City Council.
June 6, 2022
The Homeless Services Division was created with the hiring of the City’s very first Homeless Services Manager, Virginia Carney, which led to the implementation of the Homeless Services Division.
The Homeless Services Division plans, manages, and oversees the daily functions, operations, and activities of the City’s homeless service programs, including oversight of the Temporary Emergency Housing Facility and implementation of the City Council’s Strategic Plan to End and Prevent Homelessness.
The division also administers federal, state, and local grant funding to support housing and homeless initiatives and works in collaboration with local and regional partners to help individuals experiencing homelessness develop a pathway towards permanent housing, income, healthcare, and stability through continued care services.
June 7, 2022
Announced Groundbreaking Ceremonial Event of Temporary Emergency Housing Facility at 370 W. Arbor Avenue, in Tracy at 5:00 p.m.
July 2022
The formation of a new City Department, Mobility (Transportation) and Housing Department. The Mobility and Housing Department is a new core service provided in Fiscal Year 2022/2023 in the City of Tracy that plans, manages, and oversees the daily functions, operations, and activities of the City’s Mobility (Transportation) Services, including Airport and Transit, and Housing and Homeless Services, Economic Development Services.
August 16, 2022
City Council – Staff to present recommendation of formal RFP process to select operator of TEHF – Item pulled. Phase II of above ground construction to go out for re-bid.
Council reaffirms the declaration made by resolution 2020-052 of a shelter crisis in the city of Tracy. The City Council also authorized the City Manager to take all necessary emergency actions to secure resources needed that would provide appropriate housing options and services to the City’s unsheltered
August 22, 2022
Tracy Homelessness Advisory Committee Meeting Agenda
The Homeless Advisory Committee authorized the City Manager to conduct a” Town Hall” style discussion to elicit resources for potential interim shelter solutions. The City Manager would like to conduct at this meeting a “Town Hall” style discussion to elicit resources for potential interim shelter solutions. The goal is identifying shelter-related resources from and facilitate connections between community developers, homeless service providers, the faith-based community, nonprofit organizations, land and commercial building owners and other community members that have access to resources and solutions to stand up an interim shelter facility until the Temporary Emergency Housing Facility is constructed and opened for occupancy.
September 2022
Conducted outreach efforts to unsheltered at El Pescadero regarding Interim Shelter Solutions. Resources to include storage for transitional plan. Interim Housing Solutions Statement of Qualifications RFP is posted; closes at 3:00 p.m. on Sep. 14, 2022.In the past few months, surplus soil compacting work imported from Legacy Fields has been in the works at the planned Temporary Emergency Housing Facility site to level and fill in spaces of the unexpected underground structures in order for consistency with the finished grade.
For to learn more about the soil project? Please visit www.CityOfTracy.org/EmergencyHousing for more information.
September 6, 2022
Council Meeting Agenda | Minutes | Handouts | Video
September 20, 2022
Council Meeting Agenda | Minutes | Handouts | Video
October 4, 2022
Council Meeting Agenda | Minutes | Handouts | Video
Update on City Efforts Addressing Homelessness Presentation
Tracy City Council Update on Homelessness Initiatives
November 1, 2022
Opening of Interim Shelter Site
The City Council approved a Professional Services Agreement (PSA) Tracy Community Connection Center to provide operational services for the City of Tracy’s interim emergency navigation center (pre-shelter community outreach) for an amount not to exceed $829,947 and a PSA with Kingdom Causes (DBA City net) to provide operational services (at-shelter site) for the City of Tracy’s interim emergency shelter (non-congregate housing), for an amount not to exceed $2,906,711; both agreements are for one-year terms.
After the City Council Meeting contract approval, City Net leadership began officially working with the City of Tracy Homeless Services Team to finalize the multifaceted, opening day operational game plan.
Phase II Construction of the Temporary Emergency Housing Facility (TEHF)
Staff opened bids for The Emergency Housing Facility construction that included the construction of the sprung structure. These bids were deemed complete and responsive. This contract is set tentatively for December 6, 2022 for City Council consideration.
Budget Update
The City Council approved a budget increase for operations by appropriating $2.6 million from the City of Tracy’s American Rescue Plan Act (ARPA) fund for homeless services and amending the FY 2022-23.
The budget update of the TEHF will include costs related to construction bids for the sprung structure, support buildings, all interim and other work year-to-date, estimates for a Project Manager for the oversite of the Phase II, and all furnishing, fixture, and equipment (FFE) that will be needed to complete the facility, such as the kitchen equipment and furnishings for the sprung structure.
November 7, 2022
All City Net team members were onsite to facilitate the Shelter site preparations and organize for the guest arrivals.
November 9, 2022
The Homeless Housing, Assistance and Prevention (HHAP) Program Round Two was awarded to the City of Tracy as the subrecipient to receive funds in the amount of $414,042.
City staff is solidifying the Memorandums of Understanding (MOU’s) to begin receiving the $1.2 million allocation from Health Plan of San Joaquin.
November 11, 2022
PD’s Homeless Outreach Coordinators started with the City of Tracy. Funded through the Familiar Faces Grant, staff will receive training on City operations to include Police operations, Municipal Code standards, Crisis Intervention, and BHS.
The Familiar Faces program will serve as an initial call, triage level, and follow-up response. The team will provide referrals to Tracy PD, TCCC, BHS, and/or District Attorney’s office. The team will also offer transportation services to individuals in need of reunification to home, shelter or urgent care services.
November 14, 2022
The Shelter officially opened.
The transition of Park to Shelter began officially at El Pescadero Park. The initial team included representatives from Public Works, Tracy Police Department, Code Enforcement, the Homeless Services Division and Tracy Community Connections Center.
Over the week of November 14-21, a total of 25 tents and 4 tons of debris have been cleared from the park. This is in addition to the prework that began in October that reduced the tents and debris related to the Use of Parks and Facilities Ordinance. By the end of that week City Net had 18 guests that had completed the intake process and were living onsite.
November 16, 2022
The TRACER public transit fixed route bus service started a pilot route to provide service between the Tracy Transit Station and the Homeless Shelter on Arbor Road. The route runs Monday through Saturday and performs 4 loops throughout the day. This route will provide connections to each of the other routes which provide access to various points of interest through the City of Tracy. Through a grant from the State of California Department of Transportation (Caltrans), TRACER is temporarily able to provide free 10-ride passes to those living at the shelter to enable access to the public transit system until funds from the grant are exhausted.
November 21, 2022
29 people and 10 pets have entered the shelter
November 28, 2022
Tracy Homelessness Advisory Special Meeting Agenda
Homeless Services Manager provided an informational report regarding the implementation of the City Council Strategic Plan to end and prevent homelessness.
The City’s Homeless Services Manager was recently nominated and appointed to the Board of Directors for the San Joaquin Continuum of Care (CoC) for a term of two years. Active participation on the CoC Board will ensure that the City of Tracy’s voice is heard. The Homeless Services Manager will also be seeking an appointment to the CoC Housing Sub-Committee.
December 2022
December 29, 2022
Expansion of Interim Shelter Site
The expansion of the Interim Shelter site occurred with the arrival of eight custom containers, which will add 38 beds to the site. This includes one container for those with American Disability Act (ADA) requirements. Staff continues to work with Custom Containers 915 on the construction punch list items for these containers.
Council implements strategic plan to end and prevent homelessness.
Mar 2021
Council commits an additional $1.15 million for the TEFT project site construction.
Apr 2021
Council approves the design agreement with KPA Group.
Tracy Homelessness Advisory Committee Meeting - Handouts
Jul 2021
San Joaquin County awards $3.66 million for the construction of the TEHF Phase I.
Tracy Homelessness Advisory Committee Meeting - Handouts
Aug 2021
NEPA process initiated for project in compliance with federal funding requirements.
Tracy Homelessness Advisory Committee Meeting - Handouts
Tracy Homelessness Advisory Committee Meeting - Handouts
Dec 2021
City issued request for bid proposals for construction of Phase I.
City Council approves purchase for auxiliary buildings, moving forward with design of Phase II once Phase I construction is underway.
Entered into agreement with TCCC to operate a temporary seasonal warming center through March 31, 2022.
Jan 14, 2020
Draft Homelessness Strategic Plan Announced - TAC consultants facilitated a community meeting with the purpose of presenting and discussing draft goals compiled from the previous three community meetings for the Homelessness Strategic Plan. The consultants presented preliminary feedback heard from community and stakeholder participants based on feedback compiled as of date. Approximately 75 people attended. Attendees included community members, homelessness advocates, those with lived experiences, non-profit representatives, staff, as well local and state representatives. Audience members discussed their concerns over the perceived growth of homelessness in the community, need for a designated warming center, and lack of action by City.
- Homelessness Strategic Planning Session PowerPoint
- Homelessness Strategic Planning Session Agenda
- Draft Homelessness Strategic Plan
Jan 21, 2020
Request to Address Health & Safety Issues of Homeless Folks - Councilmember Arriola asked that the Council Homelessness Ad Hoc Subcommittee discuss the urgency of an ordinance at its January 29, 2020 meeting given community comments regarding the health and safety needs of the homeless community during cold weather.
Feb 18, 2020
Warming Center RFP Update - At both the February 4 and 18, 2020 City Council meetings, Council directed staff to issue Requests for Proposals (RFP) for the establishment of a warming center and safe parking, respectively to operate between March 2 to March 18, 2020. To that end, staff drafted and issued the two RFPs. Due to the urgent nature of the request, the deadline for providers to submit a proposal was less than five days after the Safe Parking RFP was issued.
Council will consider declaring a shelter crisis pursuant to government code 8698 et seq. to facilitate the establishment of a temporary warming center for the homeless and receive an update on requests for proposals for warming center and safe parking service.
Aug 2020
Site survey completed for a Temporary Emergency Housing Facility (TEHF).
Sep 1, 2020
City Council designated land to establish a Temporary Emergency Housing Facility (TEHF) at Arbor Road and approved preliminary funding for the project.
Council authorizes staff to apply for technical assistance to develop a strategic plan. Upon receiving a committee update, Council authorizes staff to explore and submit for potential grant applications to fund the creation of a homelessness strategic plan.
Jul 2019
Grant/Funding Discussion for Homelessness Strategic Plan - Staff applied for technical assistance through the State of California to assist in the development of a homelessness strategic plan.
Aug 2019
Homelessness Strategic Plan Funding Update - The City was granted technical assistance at no cost through a grant from the State of California Department of Housing and Community Development. Technical Assistance Collaborative (TAC) was assigned to assist the City in developing its Homelessness Strategic Plan.
Sep 3, 2019
Tracy Homelessness Strategic Plan Development Ad Hoc Committee Update - Council formally codified the Tracy Homelessness Strategic Plan Development Ad Hoc Committee, via Resolution No. 2019-187, expiring on December 31, 2019 and expanded the committee’s scope to include exploration of a temporary shelter in Tracy.
Nov 19, 2019
Community Workshop on Homelessness - TAC facilitated a community/service provider workshop to identify existing local resources and gaps in services. Approximately fifty people attended the workshop providing for broad representation ranging from homelessness advocates, service providers including Tracy Unified School District and San Joaquin County Behavioral Heath, as well as local and state officials. The day-long session provided a forum to begin developing the backbone of goals and objectives to inform the strategic plan. The group identified a need for better coordination between local government, the school district and local providers. The lack of affordable housing options and the need for a local emergency shelter were also discussed. The inconsistent use of the centralized Homelessness Management Information System (HMIS) by Tracy area service providers highlighted the need for training/education for local providers.
Dec 7, 2019 & Dec 11, 2019
Community Workshop on Homelessness - City staff facilitated two community listening sessions to further inform the City’s strategic plan. Approximately fifty people attended the two meetings. The groups consisted of community members, non-profit representatives, County representative including Housing Authority of San Joaquin and the County Program Administrator for Homeless Initiatives, as well as representatives from the California Highway Patrol. The groups discussed concerns about the impacts of homelessness, including the need for an emergency shelter and increased opportunities for affordable housing options in the City for all including those currently experiencing homelessness and/or those at risk for becoming homeless.
Tracy Homelessness Council Ad Hoc Committee Update - Council established the Tracy Homelessness Council Ad Hoc Committee for calendar year 2020, expiring June 30, 2020.
The San Joaquin continuum of care acts as the backbone agency for San Joaquin County and its communities in planning and coordinating a local response to homelessness.
If you or someone you know needs relief from inclement weather, please contact 211 San Joaquin to find a warming location or overnight shelter near you:
📞Call 2-1-1 or 1-800-436-9997
📱Text your zip code to 898211
📧Email 211SJ@frrcsj.org
💻Visit www.211sj.org
211 San Joaquin is confidential, free, and available in over 200 languages 24/7, including holidays.
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